Movie Colony East Neighborhood Organization

(This website is under construction)

By Laws

THESE BYLAWS ARE NOT CURRENT. CURRENT BYLAWS WILL BE ADDED SOON.

This is where you will find a copy of the Movie Colony East Neighborhood Organization By-Laws and updates.

Bylaws
(approved Dec.6, 2008)

ARTICLE I - NAME
The name of the organization is The Movie Colony East Neighborhood Organization located in the City of Palm Springs, California.

ARTICLE II - PRINCIPAL OFFICE
The principal office of the The Movie Colony East Neighborhood Organization shall be residence of the acting Secretary of the Organization.

ARTICLE III - PURPOSE
The Movie Colony East Neighborhood Organization is a voluntary organization established for the purpose of acting on a broad range of issues that are important to maintain and improve the quality of life within our neighborhood. The Ruth Hardy Park Neighborhood Organization is for the benefit of all households whether or not they are members of the organization.

ARTICLE IV - NEIGHBORHOOD BOUNDARIES
The Movie Colony East Neighborhood Organization Southern boundary is the North side of Alejo Road between Avenida Caballeros and Sunrise, the Western boundary is the East side of Avenida Caballeros between Alejo and E Vista Chino, the Northern boundary is the south side of E Vista Chino from Avenida Caballeros and the eastern border of the Raymond Cree Middle School to Via Donna to Paseo El Mirador to Paseo De Anza to the south side of Chia to Sunrise, the Eastern boundary is the West side of Sunrise between Alejo and Chia.

ARTICLE V - MEMBERSHIP
Section 1: Homeowners of single-family dwellings, duplexes and business occupants located within the neighborhood boundaries as defined by Article IV are eligible for membership. Homeowners shall be represented by adults residing therein.

Section 2: The membership of each eligible household is activated by making an annual contribution in such minimum amount and by such date as designated by the Advisors. Once membership is activated, the adult resident(s) shall be deemed members and may serve as Advisors, as well as on committees of The Ruth Hardy Park Neighborhood Organization. Notwithstanding the number of adult members, each household shall have one vote in matters relating to a vote by members of The Ruth Hardy Park Neighborhood Organization.

Section 3: Associate membership may be available from time to time as may be determined by the Advisors. Associate members shall not be entitled to vote on matters relative to The Movie Colony East Neighborhood Organization. Associate members will be otherwise subject to the provisions of Section 1 and 2 of Article V.

ARTICLE VI – ANNUAL CONTRIBUTION
Homeowners within the boundaries of The Movie Colony East Neighborhood Organization will be invited on an annual basis to make a minimum contribution of $25.00 per household to support the purposes and objectives of The Movie Colony Neighborhood Organization. This contribution may be made annually in an amount and date selected each year by the Advisors. Associate members may make contributions as determined by the Advisors.

ARTICLE VII - ADVISORS
Section 1: The entire direction and management of the affairs of the organization shall be vested in seven (7) Advisors, who shall have complete discretion to determine all expenditures to be made in carrying out the purpose of the organization.

Section 2: Decisions shall be determined by majority vote. A quorum of four Advisors is required to hold an Advisors' Meeting

Section 3: Advisors shall be elected to two-year terms. The terms of office of all Advisors shall be staggered, with three terms expiring in even-numbered years and four terms expiring in odd-numbered years. To initiate the staggered terms, at the first annual meeting following the adoption of these restated bylaws, the three Advisors elected with the most votes will serve a two-year term and the other four Advisors so elected will each serve a one-year term. Thereafter, all terms shall be two years. There shall be no limit to the number of consecutive terms to which an Advisor may be reelected. Each Advisor shall hold office until the election of his or her successor or until the Advisor’s death, resignation or removal. An Advisor may be removed by a majority vote of the Advisors.

Section 4: The Advisors shall be members of The Movie Colony East Neighborhood Organizationas defined by Section IV.

Section 5: In case of any vacancy in the number of Advisors, the remaining Advisors may elect a successor to hold office for the term that has not expired of the Advisor whose position shall be vacant.

ARTICLE VIII - OFFICERS
Section 1: The annually elected officers shall consist of a President, Vice-President, Treasurer and Secretary.

Section 2: The officers are elected from and by the Advisors following the Annual meeting.

Section 3: No compensation shall be paid to elected officers.

Section 4: The President shall preside at the Board meetings and carry out all policies:
a. Assure that the Bylaws are enforced
b. Coordinate meeting dates
c. Have signatory authority with the Treasurer.
d. Approve reimbursements of Officers and Advisors for organization related expenses. Maintain communications with all members, prepare an annual budget and annual report on status of the organization.
e. Represent The Movie Colony East Neighborhood Organization at the Office of Neighborhood Involvement Committee (ONIC).
f. Prepare official correspondence and newsletters with the assistance of the Secretary, along with input from the other advisors. (The newsletter shall be made available to all household and businesses with in the boundaries of the neighborhood regardless of membership).
g. Direct the website content.

Section 5: The Vice-President shall:
a. Shall preside over the meetings in the absence of the President
b. Carry out assignments given by the Advisors
c. Have signatory authority with the Treasurer
d. Act as the alternate ONIC representative.

Section 6: The Treasurer shall:
a. Receive monies
b. Pay expenses
c. Maintain on-going bank records
d. Have signatory authority with one other officer e. Make available a detailed financial statement to the Advisors and at annual meetings.
f. Turn over to a successor, all records, funds and assets

Section 7: The Secretary shall:
a. Maintain accurate minutes of Advisors, Membership and Annual meetings.
b. Transmit such minutes to all appropriate parties
c. Assist in preparation of official correspondence and newsletters as directed by the Advisors.
d. Shall have signatory authority with the Treasurer.

ARTICLE IX - ELECTION OF ADVISORS
Section 1: A nominating committee of three (3) members selected by the Advisors shall propose a slate of candidates.

Section 2: At the membership’s Annual Meeting, Advisors shall be elected to fill such vacancies as may exist and otherwise in accordance with Article VII, Section 3.

ARTICLE X – MEETING OF THE MEMBERSHIP
Meetings of the membership shall be held in March and November of each year at a specific date and time to be selected by the Advisors. The March meetings shall be deemed the Annual Meeting.

ARTICLE XI - NOTICE OF MEETINGS
Notice of the place, day and hour of each meeting of members whether annual or special, shall be made available by e-mail, newsletter or by mailing a notice, postage-prepaid, to each household within the boundaries of the Ruth Hardy Park Neighborhood Organization, at least ten (10) and not more than thirty (30) days prior to the meeting.

ARTICLE XII - COMMITTEES
The Advisors may appoint any committee and prescribe its duties.

ARTICLE VIII - BOOKS
There shall be kept at the principal office of the organization books and records of the activities and transactions of the organization, including a minute book, which shall contain a copy of such bylaws and all amendments thereto, and all minutes of meetings of the members and of the Advisors.

ARTICLE XIV - FISCAL YEAR
The fiscal year of the organization shall be the same as the calendar year.

ARTICLE XV - AMENDMENTS
These Bylaws may be altered, amended or repealed by a vote of the majority of those members present at any annual meeting.